Exhibit Service Kit

Convention Makers, Inc., is pleased to be the exhibitor services provider for APT Charleston 2012.  The Conference runs from September 30–October 4, with the APT Gala taking place Monday, October 1, 2012 from 11:30–3:30.  To make this a simple and valuable experience for the exhibitor, download the forms below from Convention Makers.

Forms:
Freight Service Form
Shipping Label
Additional Equipment Order Form
Electronics Form

Contacts:
Liz Fogt, APT Partner Manager, (832) 233-4516 or exhibits@apti.org
John Dosemagen, Convention Makers, Inc., (843) 650-6300
Stephen Parker, Francis Marion Hotel, (843) 937-8690

Booth Package:
Each 6’x10’ booth package will be set up with 10’ BLACK back drape, 3’ BLACK side drape, 6’ skirted table with GOLD cloth, 1 Booth ID Sign (7’x44”) and 2 chairs. 

Exhibit Hall:
The booths and exhibit areas are carpeted with the existing hotel carpet.

Show Schedule:
Exhibitor Set-Up: Monday, October 1, 8:00–11:15
Exhibits Open: Monday, October 1, 11:30–3:30
Exhibits Dismantle: Monday, October 1, 3:30–5:30

Important Dates:
Wednesday, September 12 FIRST day for warehouse to accept deliveries
Wednesday, September 26 LAST day for warehouse to accept deliveries
Friday, September 28  ALL orders and shipments due.  NOTE:  Late charges will apply.

Order/Shipment Deadline:

  • To ensure proper delivery of your items, please use the address labels provided in the service kit and ship to the advance shipping warehouse.  NO show site deliveries.
  • Discounts are already applied.  Any onsite ordering of services are subject to a 20% increase.

Frequently Asked Questions

Where do I get my freight service form and what do I do with it?
The Freight Service Form is in your exhibitor kit provided by APT. You may also obtain a form from Convention Makers by calling (843) 650-6300. Fax completed forms to (843) 650-6301.

Where do I ship my show materials?
Labels are provided in exhibitor kit. The mailing address is Convention Makers, 4501 Hwy 544  Myrtle Beach, SC 29588. NO cold storage items will be accepted. NO collect shipments will be accepted.

How should I label my show materials?
All show materials must be labeled with the shipping labels provided in your exhibitor kit. Show materials NOT marked properly with show name, location, booth number, etc., may get lost. PLEASE be sure to use the labels that are provided and label your materials correctly.

When do my show materials need to arrive at Convention Makers?
FREIGHT DUE:  September 26, 2012
Delivery times:  Monday through Friday, 9:00am-4:30pm EST (no holidays)
All freight/show materials must arrive at Convention Makers’ advance warehouse prepaid, 3 to 10 days prior to show date.  If this target cannot be met, your company may incur additional charges. Please refer to the freight service form. Your show materials will be waiting for you at your booth space on Monday, October 1, 2012.

Does Convention Makers accept credit cards?
They accept Visa, MasterCard and American Express. 3% will be added to all credit card transactions to cover fees.
Declined credit cards will incur additional fees.

What do I do with my Show materials AFTER the show?
Simply pack up your equipment, label your boxes with your outbound address, fill out and attach your shipping label and leave your equipment at your booth. A Convention Makers representative will pick up your materials and ship out.

What charges may be applied to my shipment? 
LATE FEE:  A late fee may be assessed to show materials arriving outside of the shipping window prior to exhibitor set up. SPECIAL HANDLING FEE:  A special handling fee may be assessed to show materials arriving after the show has been set up which require a special trip to deliver. FORKLIFT CHARGE:  A forklift charge may be assessed to any inbound/outbound shipment too heavy for one person, or for freight that needs to be put on a pallet to be moved safely.            

 

APT-PTN 2012 is sponsored by: