AUTHOR GUIDELINES

APT Bulletin: The Journal of Preservation Technology
Submission Guidelines for Authors

Papers submitted to the APT Bulletin are assumed to be original work that has not been published previously and is not under consideration for publication elsewhere. Published papers become the legal copyright of APT. Preference will be given to papers that discuss work that has been completed, rather than studies or purely speculative material, and to papers in which the author has been directly involved in the project.

Content

APT Bulletin articles usually fall into one or more of the following content categories:

1. Development of an innovative technique useful to those in preservation practice (diagnostic, chemical, etc.)
2. New knowledge related to historic technologies or systems
3. Application of established restoration techniques in a new way
4. Description of a new or time-tested material or practice of a traditional craft
5. Development of a new concept, hypothesis, theory, or other aspect of the philosophy of preservation
6. Case studies that demonstrate excellence in practice, or "best practices"
7. History of building materials, technologies, or systems

Author Checklist for Submitting an Article: Stage One

Your submission should consist of the following materials:

• A brief statement of how your article meets one or more of the above content categories.
• One double-spaced printout of your paper, with contact information, which should include your name, address, home and office telephone numbers, fax numbers, and e-mail address. An electronic copy is not needed for the original submission but will be required if your paper is accepted for publication. Please include one hard copy of the illustrations with this printout. Hard copy of the images should measure approximately 4 by 6 inches so that the editors can determine if they are of publication quality.
• Four double-spaced printouts of your paper and illustrations without author-identifying information, for use in the peer-review process. Be sure to remove personal and company names from the text and from the acknowledgments and photo captions in these four copies. Please include one copy of the illustrations for each printout.
• Please indicate the word count, which should be determined by the "tools/word count" function in Microsoft Word. Articles should be between 1,500 to 5,000 words.
• Six to ten illustrations (including tables). Clear photocopies of illustrations are all that is required for preliminary review. If your paper is accepted for publication, we will require high-quality black-and-white photographs (color photographs are also acceptable, but black-and-whites are preferred), black-and-white drawings, color slides (with accompanying prints for layout purposes), or high-resolution electronic files in a TIFF, EPS, or JPEG format. Note that these files must be sent by post or courier: do not submit them via e-mail.
• Illustration captions. Each illustration should have its own number (Fig. 1, Fig. 2; not Fig. 1a, 1b) and its own caption. Please do not overlap images or combine them in any way. All illustrations should be keyed to the text. Tables should also be keyed to the text.
• Endnotes (rather than footnotes), if applicable, must be numbered consecutively throughout the text in superscript, then printed out at the end of the paper. A bibliography is not necessary if all important sources are given in the endnotes. The form of endnotes and bibliographies must follow the Chicago Manual of Style, 15th ed., chapter 16 (particularly 16.10). Proper preparation of this material is the author's responsibility. Please refer to the sample formats at the end of this document.
• A sentence describing your role in the project.
• A one-sentence "teaser" to be placed at the beginning of the article, which should serve as an enticement to the reader.
• An abstract (100 to 150 words).
• An author biography (25 to 50 words), for each author.
• Note that authors are responsible for obtaining all permissions to quote or reproduce from copyrighted or other texts and for paying any fees to reproduce illustrations or text already under copyright.

Author Checklist for Submitting an Article: Stage Two

If your paper is found to meet APT Bulletin criteria, you are expected to revise your paper to address the peer-review comments. Your resubmission should consist of the following materials:

• Your revised manuscript, supplied as double-spaced hard copy and on disk.
• Please show changes to your text in some way; we suggest using boldface type, the "track changes" function in Microsoft Word, or brief annotations.
• You must also clearly convey to the editor what revisions you made in response to the peer-review comments, point by point, either within the text itself or in a cover letter. This information will help us to assess how the peer reviewers' comments have been addressed. Inadequate revisions or failure to address the peer reviewers' comments may result in the paper being rejected for publication.
• Please be sure to include the following, if they were not included with the original submission:
• Captions and credits for all illustrations.
• A sentence describing your role in the project.
• A one-sentence "teaser," which should serve as an enticement to the reader.
• An abstract (100 to 150 words).
• An author biography (25 to 50 words) for each author.
• A signed copyright-agreement form for each author.
• Edited illustrations and/or tables. If the number of illustrations in the original submission exceeded the maximum (ten), you must edit them down at this stage or recommend which illustrations may be cut.
• Originals of your illustrations, which can be in the form of:
• High-resolution electronic files in a TIFF, EPS, or JPEG format. Digital images should be saved at the highest possible resolution, generally a minimum of 350 dpi, and at no less than 5 by 7 inches. If you submit digital images, please save them to a disk and include a printout of each image. Disk and hard copies should be sent by postal mail or courier. Do not submit electronic images by e-mail.
• High-quality black-and-white photographs (color photographs are also acceptable, but black-and-whites are preferred).
• Black-and-white drawings (must be very sharp).
• Color slides (and hard copy for reference during editing).
• If you are sending charts or tables to accompany the article, please save them as separate electronic files rather than embedding them in your text. All illustrations and tables should be accompanied by a printout or photocopy for our reference during editing.

Author Checklist for Submitting an Article: Stage Three

Once it is determined that you have revised your paper to address the points raised by the peer reviewers, the APT Bulletin editorial team will copyedit your paper. You will be expected to review the copyedited paper carefully and answer all queries. The materials you return following your review of the copyediting should consist of the following:

• Answers to all queries, either as a direct response or in the form of revisions to the paper.
• Any other substantive edits. This will be your last opportunity to make substantive changes.
• Original illustrations if replacement or additional illustrations have been requested.
• Copyright agreement forms, if not already returned.

Authors should send submissions to:
Diana S. Waite, Editor, APT Bulletin
Mount Ida Press
152 Washington Ave., Albany, N.Y. 12210
Telephone: 518.426.5935
Fax: 518.426.4116
E-mail: info@mountidapress.com
Please feel free to contact us with questions.

Format and Style Guidelines

1. Please use Standard American English spelling and grammar.
2. Please spell out numbers one through nine; use numerals for all other numbers. However, use numerals for all dimensions and spell out units of measurement (4 feet, 6 inches). In articles with large amounts of technical data abbreviations for measurement may be used (2 ft. 3 in.; 5 m). Dates should be written as follows: "the 1984-1985 repair project"; "I worked for him for 20 years (1950-1970)"; the 1920s; October 12, 1997.

Sample Entries for Endnotes and Bibliography

Book
Endnote:	1. Arthur Weinberg and Lila Weinberg, Clarence Darrow: A Sentimental Rebel (New York: G. P. Putnam's Sons, 1980), 25-26.
Bibliography:	Weinberg, Arthur, and Lila Weinberg. Clarence Darrow: A Sentimental Rebel. New York: G. P. Putnam's Sons, 1980.
Book with editor and/or translator
Endnote:	1. Mark Grabaud, trans., and John Parker, ed., Tidings Out of Brazil (Minneapolis: Univ. of Minnesota Press, 1957), 520.
Bibliography:	Grabaud, Mark, trans., and John Parker, ed. Tidings Out of Brazil. Minneapolis: Univ. of Minnesota Press, 1957.
Reprinted book
Endnote:	1. Albert Schweitzer, J. S. Bach (1911; repr., New York: Dover Publications, 1966), 265-294.
Bibliography:	Schweitzer, Albert. J. S. Bach. 1911. Reprint, New York: Dover Publications, 1966.
Journal article
Endnote:	1. Marshall Brown, "Mozart and After," Critical Inquiry 7, no. 3 (1981): 694.
Bibliography:	Brown, Marshall. "Mozart and After." Critical Inquiry 7, no. 3 (1981): 694-701.
Newspaper article
Endnote:	1. "Robert Moses, Master Builder, Is Dead at 92," New York Times, July 30, 1981.
Bibliography:	Not usually listed in bibliography if in endnotes.
Papers read at meetings (unpublished)
Endnote:	3. Clifford Nass, "Why Researchers Treat On-line Journals like Real People" (keynote address, annual meeting of the Council of Science Editors, San Antonio, Tex., May 7, 2000).
Bibliography:	Nass, Clifford. "Why Researchers Treat On-line Journals Like Real People." Keynote address, annual meeting of the Council of Science Editors, San Antonio, Tex., May 6-9, 2000.
Papers read at meetings (published)
Endnote:	3. D. Xue, M. Ishii, T. Tomiyama, and H. Yoshikawa, "The Development of a Design Knowledge Representation Language - IDDL: Design with IIICAD System," in Proceedings of JSPE 1992 Spring Conference, 109-110 (Tokyo: Japan Society for Precision Engineering, 1992).
Bibliography:	Xue, D., M. Ishii, T. Tomiyama, and H. Yoshikawa. "The Development of a Design Knowledge Representation Language - IDDL: Design with IIICAD System." In Proceedings of JSPE 1992 Spring Conference, 109-110. Tokyo: Japan Society for Precision Engineering, 1992.
Manuscript material
Endnote:	1. Peter Z. Abelard to Eloise of Kent, Nov. 18, 1901, Newell Papers, New-York Historical Society. [This is the form for a letter.]
Bibliography:	Abelard, Peter. General correspondence. Newell Papers. New-York Historical Society.
Dissertation
Endnote:	1. Laurie Witherspoon, "City Politics in Baroque Rome, 1623-44" (Ph.D. diss., Yale University, 1964), 127.
Bibliography:	Witherspoon, Laurie. "City Politics in Baroque Rome, 1623-44." Ph.D. diss., Yale University, 1964.